Community Relations [G.CR]

Trustees promote positive community engagement within the Division and engage in communication in a timely, frank and constructive manner. 

Exploring the Context

This assurance element provides stakeholders with trust and confidence that the Board ensures Parkland School Division’s role within the community is viewed as positive and supporting.

The Education Act legislates that “33(1) A board, as a partner in education, has the responsibility to: 

(b) be accountable and provide assurances to students, parents, the community and the Minister for student achievement of learning outcomes;

(f) collaborate with municipalities, other boards and community-based service agencies in order to effectively address the needs of all students and manage the use of public resources,”

and

(g) collaborate with post-secondary institutions and the community to enable smooth transitions for students from secondary to post-secondary education.”

To this end, Parkland School Division’s Board Policy 2: Role of the Board outlines communications and community relations as a specific area of responsibility. The Board:

  1. Represents the community’s needs, hopes and desires;
  2. Supports the school’s programs, needs and desires to the community; and,
  3. Holds regular meetings and maintains timely, direct and constructive communications with locally elected officials.

Alternative Context: Ongoing Pandemic

Our Board of Trustees will increasingly be called on to communicate future response planning as community members and other stakeholders continue to experience limitations to the school-based delivery of education. It will be essential to help stakeholders understand that there are many aspects of pandemic response that are out of the Board’s circle of control.

Avenues for Development

  • The Board of Trustees develops a series of videos on topics deemed relevant and important to the community.
     
  • Trustees attend community events and provide representation on behalf of the Division as prudent to do so.
     
  • The Board of Trustees maintains a positive working relationship with municipalities and local businesses and organizations.
     
  • The Board of Trustees maintains a positive working relationship with our Indigenous neighbours, including: Paul First Nation, Alexis-Nakota Sioux Nation and Enoch Cree Nation.

Milestones

As we attend to this element, we see Trustees effectively reporting and sharing information between Trustees from school council meetings and other events. Trustees communicate on behalf of the Division in alignment with the Board’s Vision and Mission for Parkland School Division.

Measures

  • The Board self-evaluates Trustee effectiveness in school council engagement; 
    • Council of School Councils reports that Board interactions are positive, timely and essential;
       
  • The Board ensures that prudent meetings have occurred, at least once per year, with all respective Members of the Legislative Assembly that represent Parkland School Division;
     
  • The Board ensures that collaborative meetings have occurred, at least once per year, with neighboring jurisdictions and local independent schools, as prudent to do so;
     
  • The Board ensures that collaborative meetings have occurred, at least once per year, with local municipalities; and
     
  • The Board ensures that collaborative meetings have occurred, at least once per year, with local Chambers of Commerce.